(Download this overview as a .pdf document.)
Welcome to our quick tour of XpressDox Docussembly™, the remarkable new document assembly software system which will increase your productivity and change the way you produce your documents for ever!
Once you have installed XpressDox, it can be accessed from the Microsoft® Office Word ribbon or toolbar. The first thing you’ll notice about XpressDox is that Word loads faster, since it is loaded into memory on startup. So before you even begin harnessing the power of document assembly with XpressDox, you’ll already be saving time!
The XpressDox menu
Since many users will only be running templates, this icon is first in the list, closely followed by the productivity Utilities such as number to words. For those users who will create templates, the Template Author section contains any document template command you can think of.
One of strengths of XpressDox Docussembly™ is the fact that even novice users can create their own templates with very little training. In its simplest form, you can simply Insert fields into a Word document by clicking on this button:
or you can even type the fields into the document as text, like this
<<Name>>. It is also really easy to open an existing Word document, and then add fields wherever you require them.
Once you have created your template, use the Save Template button in XpressDox to save it to the location of your choice. Then, select Run Template from the XpressDox menu, and that’s all there is to it.
Of course, as you become more proficient in using XpressDox Docussembly™, you’ll want to make use of more advanced commands, and there are a number of ways you can improve your XpressDox document assembly vocabulary.
The first step is to have a look at Common Tools in the XpressDox menu, or to click on the Tool Kit and use the Wizards that will create your commands for you. There’s also built in Help, which links you to www.xpressdox.com where you may access even more useful resources.
For example, there’s the XpressDox cookbook, and for advanced “Ninja’s” there’s the XpressDox user reference guide. If that still isn’t enough, you can always copy commands from the Sample Templates that ship standard with XpressDox, and paste them into your own template.
As you create templates, they are stored in a Template Library, and you can specify the directory or folder structure you require. In addition to a list of Recent Files and Folders, you can also save files to My Favourite Templates. In larger corporations, there may be separate areas for enterprise-wide templates and for your own templates, or alternatively the system administrator can restrict certain users to only be able to Run templates and use the Utilities.
Again, you’ll find that in the beginning you’ll simply let XpressDox do the thinking for you, and you can then create your own Template Library structure when you have a better idea of the structure you need.
Incidentally, by default XpressDox saves its templates and documents in Word 2003 .xml format, which means that you won’t have problems loading .docx (Word 2007) documents in Word 2003. With Word 2007 you also have the option of saving your documents as .pdf files.
Another really powerful document assembly feature in XpressDox Docussembly™ is its Clause Library which allows you to create any number of clauses and place them in specified folders. Then, in XpressDox you can select all of the clauses you need for your document, and import them on-the-fly.
XpressDox also allows you to incorporate paragraph numbering into your clauses.
Number to words
It is still required in various parts of the world that numbers or currency amounts in certain documents need to have the number stated in words following the number in digits.
XpressDox includes a really powerful number to words conversion utility, which remembers your default settings for the next time you need it. This utility operates manually, or can be accessed through a document template.
The Template Author’s Toolkit will assist you to get the most out of XpressDox. In the left hand pane, you can view all of the XpressDox document assembly template commands, using Wizards to incorporate them in your template, or simply dropping the example into your document for editing outside of the Toolkit.
In the right hand pane, all of the fields you have used in your template are displayed, and simply by double clicking on a field name, you can add repeating fields to your template.
Another really exciting advantage of XpressDox Docussembly™ is that it creates its question and answer dialogs automatically, so you don’t need any programming skills to create them.
Simply add your fields to your template, and XpressDox will create your dialog when you run the template. It’s that easy!
If you wish, you can customize your dialogs by adding tabs for different sections of a template, or creating a section tree on the left-hand side of your dialog for repeating variables.
You’ll also have noticed that XpressDox generally makes use of simple fields, although it can also include multiple line fields, radio-button selection, lookup lists, date selection, and checkboxes.
It also goes without saying that XpressDox can handle any document assembly calculations you can come up with, without breaking into a sweat! If you look at the above example, you’ll notice another few buttons.
Save Merged Document allows you to save the completed document at run time. Use Previous Data allows you to re-use data you have captured to complete another document, or to Use Other Data which you have captured before, and saved for later use.
And you’ll be pleased to know that you can integrate XpressDox with virtually any database on the market, even going as far as completely integrating XpressDox Docussembly™into your own software application.
Lastly, you can also customize your XpressDox environment, specifying which folders you will use for departmental templates, completed documents, and data.
In short, XpressDox Docussembly™ can be anything you want it to be – from an easy to learn document assembly software system for novice users through to a total document solution for advanced users and even programmers.
XpressDox Docussembly™– finally, the document assembly product you have been waiting for!